Executive Assistant
37229
Posted: 28/09/2026
- TBC
- London
- Permanent
Executive Assistant to the Founder & CEO
London, hybrid - Once per week
Some UK and international travel
My client is a creative and marketing agency helping purpose-driven brands bring ideas to life through strategy, design, content, events and technology. A certified B Corp, they have a collaborative team that cares about its work and the people behind it.
They’re looking for an experienced, organised and proactive Executive Assistant to support their Founder & CEO, keeping their working and personal life running smoothly.
Around 80% of the role will focus on supporting the CEO, with the remaining 20% supporting the workspace and team events.
Responsibilities:
- Manage a busy diary and inbox, prioritising requests, resolving clashes and protecting time for key projects.
- Act as a trusted point of contact for clients, colleagues and partners, handling sensitive information with discretion.
- Prepare meeting briefs, agendas and supporting documents, track actions and ensure follow-ups happen.
- Draft emails and other communications in the CEO’s voice, with strong attention to tone and detail.
- Arrange UK and international travel, including flights, hotels, transport and itineraries, adapting quickly when plans change.
- Support key relationships through thoughtful follow-ups, client dinners, gifts and hospitality.
- Manage personal appointments, household suppliers and private arrangements alongside business commitments.
- Coordinate workspace bookings, team events and offsites, ensuring venues and arrangements meet the team’s needs.
- Keep documents, expenses and task lists organised, and help deliver special projects.
- Use AI and digital tools to streamline administration, research and meeting preparation.
Skills Needed:
- At least five years’ experience supporting a founder, CEO or senior leader in the creative or marketing industry.
- Strong diary and inbox management skills, with the ability to balance competing priorities and anticipate what’s needed.
- Excellent written and verbal communication, including confidence dealing with senior clients and drafting on someone else’s behalf.
- Experience arranging complex international travel, events and hospitality.
- Comfortable supporting both business and personal needs with professionalism and discretion.
- Confident preparing leadership meeting materials and following actions through to completion.
- Proficient in Google Workspace, Slack and project and expense tools, with practical experience using AI.
- Resourceful and calm under pressure, with sound judgement and the confidence to work independently.
- Warm, approachable and dependable, with excellent attention to detail and a thoughtful approach to looking after people.
London, hybrid - Once per week
Some UK and international travel
My client is a creative and marketing agency helping purpose-driven brands bring ideas to life through strategy, design, content, events and technology. A certified B Corp, they have a collaborative team that cares about its work and the people behind it.
They’re looking for an experienced, organised and proactive Executive Assistant to support their Founder & CEO, keeping their working and personal life running smoothly.
Around 80% of the role will focus on supporting the CEO, with the remaining 20% supporting the workspace and team events.
Responsibilities:
- Manage a busy diary and inbox, prioritising requests, resolving clashes and protecting time for key projects.
- Act as a trusted point of contact for clients, colleagues and partners, handling sensitive information with discretion.
- Prepare meeting briefs, agendas and supporting documents, track actions and ensure follow-ups happen.
- Draft emails and other communications in the CEO’s voice, with strong attention to tone and detail.
- Arrange UK and international travel, including flights, hotels, transport and itineraries, adapting quickly when plans change.
- Support key relationships through thoughtful follow-ups, client dinners, gifts and hospitality.
- Manage personal appointments, household suppliers and private arrangements alongside business commitments.
- Coordinate workspace bookings, team events and offsites, ensuring venues and arrangements meet the team’s needs.
- Keep documents, expenses and task lists organised, and help deliver special projects.
- Use AI and digital tools to streamline administration, research and meeting preparation.
Skills Needed:
- At least five years’ experience supporting a founder, CEO or senior leader in the creative or marketing industry.
- Strong diary and inbox management skills, with the ability to balance competing priorities and anticipate what’s needed.
- Excellent written and verbal communication, including confidence dealing with senior clients and drafting on someone else’s behalf.
- Experience arranging complex international travel, events and hospitality.
- Comfortable supporting both business and personal needs with professionalism and discretion.
- Confident preparing leadership meeting materials and following actions through to completion.
- Proficient in Google Workspace, Slack and project and expense tools, with practical experience using AI.
- Resourceful and calm under pressure, with sound judgement and the confidence to work independently.
- Warm, approachable and dependable, with excellent attention to detail and a thoughtful approach to looking after people.
Ben Jeffries
Associate Director - Contract Marketing
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