Administrative Assistant
36672
Posted: 13/03/2026
- £30,000
- London
- Permanent
Administrative Assistant
London (Mostly Remote)
Up to £30,000
Our client is a creative, marketing and technology consultancy working at the intersection of brand strategy, communications, experiential and digital. They partner with purpose-driven organisations globally, from established brands to ambitious scale-ups, helping them build more human, inclusive and sustainable brands. Their collaborative team works across strategy, creative, marketing and engagement to support clients shaping the future of their industries.
Role:
Our client is looking for an Administrative Assistant to work closely with senior leadership, supporting day-to-day coordination and ensuring smooth operational flow across the business.
This role combines strong executive support with wider administrative responsibilities. It would suit someone who thrives in a fast-paced environment, takes a proactive approach and enjoys bringing structure and organisation to busy teams. The successful candidate will play a key role in supporting senior stakeholders, keeping priorities on track and ensuring the leadership team can operate effectively.
Key Responsibilities:
• Managing executive calendars, meeting scheduling and logistics
• Prioritising tasks and tracking follow-ups for senior stakeholders
• Supporting inbox management, including flagging and organising key communications
• Preparing meeting agendas, taking notes and tracking actions
• Maintaining contact databases and CRM records
• Proofreading internal and external documents
• Coordinating travel, accommodation and logistics for senior leadership
• Managing expenses and supporting financial administration
• Supporting administrative and documentation processes on client projects
• Maintaining shared document systems and corporate records
• Conducting research and preparing documents for review and presentations
• Supporting contract documentation and project administration
• Managing company subscriptions, systems and administrative platforms
• Supporting employee onboarding and internal processes
• Organising team events, co-working days and away days
• Supporting internal planning and team coordination
• Helping manage initiatives related to social and environmental impact
Skills & Experience Needed:
• Previous experience in executive or administrative support
• Strong organisational and time management skills
• Ability to manage multiple stakeholders and priorities
• High level of discretion, professionalism and emotional intelligence
• Strong written and verbal communication skills
• Proactive mindset with the ability to anticipate needs
• Experience using Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and Slack
London (Mostly Remote)
Up to £30,000
Our client is a creative, marketing and technology consultancy working at the intersection of brand strategy, communications, experiential and digital. They partner with purpose-driven organisations globally, from established brands to ambitious scale-ups, helping them build more human, inclusive and sustainable brands. Their collaborative team works across strategy, creative, marketing and engagement to support clients shaping the future of their industries.
Role:
Our client is looking for an Administrative Assistant to work closely with senior leadership, supporting day-to-day coordination and ensuring smooth operational flow across the business.
This role combines strong executive support with wider administrative responsibilities. It would suit someone who thrives in a fast-paced environment, takes a proactive approach and enjoys bringing structure and organisation to busy teams. The successful candidate will play a key role in supporting senior stakeholders, keeping priorities on track and ensuring the leadership team can operate effectively.
Key Responsibilities:
• Managing executive calendars, meeting scheduling and logistics
• Prioritising tasks and tracking follow-ups for senior stakeholders
• Supporting inbox management, including flagging and organising key communications
• Preparing meeting agendas, taking notes and tracking actions
• Maintaining contact databases and CRM records
• Proofreading internal and external documents
• Coordinating travel, accommodation and logistics for senior leadership
• Managing expenses and supporting financial administration
• Supporting administrative and documentation processes on client projects
• Maintaining shared document systems and corporate records
• Conducting research and preparing documents for review and presentations
• Supporting contract documentation and project administration
• Managing company subscriptions, systems and administrative platforms
• Supporting employee onboarding and internal processes
• Organising team events, co-working days and away days
• Supporting internal planning and team coordination
• Helping manage initiatives related to social and environmental impact
Skills & Experience Needed:
• Previous experience in executive or administrative support
• Strong organisational and time management skills
• Ability to manage multiple stakeholders and priorities
• High level of discretion, professionalism and emotional intelligence
• Strong written and verbal communication skills
• Proactive mindset with the ability to anticipate needs
• Experience using Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and Slack
Ben Jeffries
Associate Director - Contract Marketing
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Recruitment